Eye Test Policy and Procedure - Equality Sreening

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S75 Equality And Good Relations Screening Form

General Information

Service/
Function
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Policy/
Procedure
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Project
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Strategy
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Plan
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Guidance
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Is this an existing, revised or a new function, service, policy, procedure, project, strategy, plan or guidance?
Existing ☐ Revised ☒ New ☐

Operational Area	Organisation Wide
Title	Eye Test Policy and Procedure

Brief Summary
It is the policy of the Council that all staff have a safe and healthy place of work. This includes those staff who are working in front of a computer, using a lap top or a tablet, otherwise known as Display Screen Equipment (DSE), as a substantial part of their work.

What is it trying to achieve? (intended aims and outcomes)
The Council will fulfil its obligations under the DSE (NI) Regulations 1992 as amended by;

Assessing all workstations used by staff using a self-assessment approach supported by software and associated guidance
Referring staff to occupational health when there is any doubt that there may be health issues due to DSE use
Provision of suitable work equipment
Provision of information, instruction, supervision and training for DSE users through line management and a computer software package
Provision of eye examination and testing for all users and the provision of an allowance towards corrective spectacles where they are required solely and specifically for DSE use
Provision of prescription safety spectacles where staff are required to carry out fine work in an adverse environment which may require safety spectacles

Who owns and who implements each element of the function, service, policy, procedure, project, strategy, plan or guidance?

Health & Safety and Insurance Department own the Policy.
Line Managers – shall ensure that workstation equipment is of a suitable standard, assessments are carried out in their area of responsibility, and that appropriate recommendations are carried out.
Users – shall ensure that they carry out training and assessment as required, report any health issues associated with the use of DSE to their Line Manager and review the assessment regularly as above.

Other policies etc. which have a bearing on this function, service, policy, procedure, project, strategy, plan or guidance?
Code of Conduct
Terms and Conditions of Employment
CC&G Privacy Statement
OD/HR Privacy Statement

Available Evidence
Evidence to help inform the screening process may take many forms. Public authorities should ensure that their screening decision is informed by relevant data.
What evidence/information (both qualitative and quantitative have you gathered to inform this function, service, policy, procedure, project, strategy, plan or guidance? Specify details for relevant Section 75 categories.

Organisation Employee Statistics	Number
Number of Employees	630
Male	358
Female	272
Disability	13
Age <30	21
Age 30-49	310
Over 50	299

Section 75 Category	Details of Evidence/Information
Religious Beliefs	The Policy has no impact on Religious belief
Political Opinion	The Policy has no impact on Political Opinion
Racial Group	Council will put in place alternative formats or an interpreter if required
Age	The Policy has no impact on Age
Marital Status	The Policy has no impact on Marital Status
Sexual Orientation	The Policy has no impact on Sexual Orientation
Men and Women Generally	The Policy has no impact on Men and Women Generally
Dependants	The Policy has no impact on Dependants
Disability	Reasonable adjustments will be considered where appropriate

Screening Questions
1. What is the likely impact on equality of opportunity for those affected by this function, service, policy, procedure, project, strategy, plan or guidance?

Section 75 Category		Positive impact	Neutral	Negative impact	Reason
Gender	Women	☐	☒	Major ☐ Minor ☐	Agreed Policy which will be applied consistently across the organisation
	Men	☐	☒	Major ☐ Minor ☐
	Transgender men/women	☐	☒	Major ☐ Minor ☐
	Other please specify	☐	☐	Major ☐ Minor ☐
Race (As used in the 2011 census)	Asian	☐	☒	Major ☐ Minor ☐	Agreed Policy which will be applied consistently across the organisation
	Black	☐	☒	Major ☐ Minor ☐
	Chinese	☐	☒	Major ☐ Minor ☐
	Mixed race White	☐	☒	Major ☐ Minor ☐
	Other please specify	☐	☐	Major ☐ Minor ☐
Disability	Long term health impairment could include mental health problems, asthma, heart conditions, chronic fatigue etc.	☐	☒	Major ☐ Minor ☐	Agreed Policy which will be applied consistently across the organisation
Sexual orientation	Heterosexual, lesbian, gay men, bisexual, others	☐	☒	Major ☐ Minor ☐	Agreed Policy which will be applied consistently across the organisation
Age	Older People	☐	☒	Major ☐ Minor ☐	Agreed Policy which will be applied consistently across the organisation
Age	Younger people and children	☐	☒	Major ☐ Minor ☐
Political Opinion		☐	☒	Major ☐ Minor ☐	Agreed Policy which will be applied consistently across the organisation
Religious Belief		☐	☒	Major ☐ Minor ☐	Agreed Policy which will be applied consistently across the organisation
Marital Status		☐	☒	Major ☐ Minor ☐	Agreed Policy which will be applied consistently across the organisation
Dependants		☐	☒	Major ☐ Minor ☐	Agreed Policy which will be applied consistently across the organisation

Screening Questions 2. Are there opportunities to better promote equality of opportunity for people within any of the Section 75 categories?

Section 75 Category		If Yes, provide details	If No, provide details
Gender	Women		No specific opportunity to better promote equality of opportunity for people within the section 75 equality categories has been identified.
	Men
	Transgender men/women
	Other please specify
Race As used in the 2011 census.	Asian		No specific opportunity to better promote equality of opportunity for people within the section 75 equality categories has been identified.
	Black
	Chinese
	Mixed race White
	Other please specify
Disability	Long term health impairment could include mental health problems, asthma, heart conditions, chronic fatigue etc.		No specific opportunity to better promote equality of opportunity for people within the section 75 equality categories has been identified.
Sexual orientation	Heterosexual, lesbian, gay men, bisexual, others		No specific opportunity to better promote equality of opportunity for people within the section 75 equality categories has been identified.
Age	Older People, Younger people and children		No specific opportunity to better promote equality of opportunity for people within the section 75 equality categories has been identified.
Political Opinion			No specific opportunity to better promote equality of opportunity for people within the section 75 equality categories has been identified.
Religious Belief			No specific opportunity to better promote equality of opportunity for people within the section 75 equality categories has been identified.
Marital Status			No specific opportunity to better promote equality of opportunity for people within the section 75 equality categories has been identified.
Dependants			No specific opportunity to better promote equality of opportunity for people within the section 75 equality categories has been identified.

Screening Questions
3. To what extent is the policy likely to impact on good relations between people of different religious belief, political opinion or racial group?

Section 75 Category	Details of policy impact	Level of impact major/minor/none
Religious Belief		The policy has no impact on people of different religious belief.
Political Opinion		The policy has no impact on people of different political opinion.
Racial Group		The policy has no impact on people of different racial groupings.

Screening Questions
4. Are there opportunities to better promote good relations between people of different religious belief, political opinion or racial group?

Section 75 Category	If Yes, provide details	If No, provide details
Religious Belief		No specific opportunity to better promote good relations for people of different religious beliefs.
Political Opinion		No specific opportunity to better promote good relations for people of different political opinions.
Racial Group		No specific opportunity to better promote good relations for people of different racial groups.


Additional Considerations
Generally speaking people can fall into more than one Section 75 category. Taking this into consideration, are there any potential impacts of the function, service, policy, procedure, project, strategy, plan or guidance on people with multiple identities? (For example: disabled minority ethnic people, disabled women, young Protestant men, young lesbians, gay and bisexual people.) No

Provide details of data on the impact of the function, service, policy, procedure, project, strategy, plan or guidance on people with multiple identities. Specify the relevant Section 75 categories concerned.
N/A

Disability Considerations Is there an opportunity to better promote positive attitudes towards disabled people by altering this function, service, policy, procedure, project, strategy, plan or guidance? ☐ Yes ☒ No

If yes, please give further information and examples: --

Is there an opportunity to encourage participation by disabled people in public life by altering this function, service, policy, procedure, project, strategy, plan or guidance? ☐ Yes ☒ No

Please give further information and examples: --

Screening Decision Likely Impact ☐ Major ☐ Minor ☒ None If the decision is to subject the policy to an equality impact assessment (i.e. likely impact – Major), please provide details of the reasons for this: -- If the decision is not to conduct an equality impact assessment (i.e. likely impact = Minor) the Council should consider if the policy should be mitigated or an alternative policy be introduced: --
If the decision is not to conduct an equality impact assessment (i.e. likely impact = None), please provide details of the reasons for this: Through the process of developing the policy and the screening process we have not identified any equality issues that require further consideration.

Mitigation
When the Council concludes that the likely impact is ‘Minor’ and an equality impact assessment is not to be conducted, the Council may consider mitigation to lessen the severity of any equality impact, or the introduction of an alternative policy to better promote equality of opportunity or good relations. Can the policy/decision be amended or changed or an alternative policy introduced to better promote equality of opportunity and/or good relations? ☐ Yes ☒ No
If YES, give the reasons to support your decision, together with the proposed changes/amendments or alternative policy: --

Timetabling And Prioritising
If the policy/decision has been ‘screened in’ for equality impact assessment, then please answer the following questions to determine its priority for timetabling the equality impact assessment. On a scale of 1 to 3, with 1 being the lowest priority and 3 the highest, assess the policy in terms of its priority for equality impact assessment.
Priority Criterion	Rating (1 to 3)
Effect on equality of opportunity and good relations	N/A
Social Need	N/A
Effect on people’s daily lives	N/A
Relevance to the Council’s functions	N/A

Monitoring
Please outline proposals for future monitoring of the policy/decision: The Council will keep this Policy under review as required and may make any changes in line with legislation, and in consultation with trade unions.


Approval And Authorisation
Screened By Position/Job Title Date	Date
HR Business Officer	11/11/2021

Approved By Position/Job Title Date
HR Business Partner Org Development	11/11/2021

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